The most flexible personal trainer scheduling software
Our free plan is free forever.
Maximize your personal training session bookings
Schedule individual sessions, group workouts, and special fitness programs. Customize session lengths, locations, and workout types to fit client needs.
Keep your schedule in sync with your calendar app to ensure no double bookings. Utilize online payment options for session fees and use SMS or email for session confirmations and reminders.
Start with plans from just $ 9 per month, designed to grow with your client base. Paid plans simply include all features.
“SuperSaaS has taken out all the stress out of my client scheduling. I can accept payments on the schedule, so clients can pay for their appointment when they schedule it.
Their client service is very responsive and I can easily send text and email reminders. I have three different business, each of which is managed by SuperSaaS.
It enables me to let my clients manage their own appointments so that I don’t have to manage appointments for 100+ people.”
Features of our personal trainer appointment scheduling software
Customer self-booking
Save time by predefining how and when customers can book or reschedule appointments without your involvement
Adapts to your business
All the functionality you need for personal trainers such as matching trainers’ schedules with lesson bookings, ensuring the availability of qualified staff when needed
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as fitness goals or medical history
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask clients to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Let the availability of staff depend on another calendar, such as their personal Google or Outlook calendar or combine schedules into one
Calendar customization galore
Add clients to a waiting list with automatic or manual placement, add buffer time, create recurring appointments
User management
Add individual staff calendars for multiple trainers, each with their own login, all connected to one account. Limit client access to specific schedules via user groups.
Reporting & analytics
Gain insights into your past and upcoming booking traffic, or export data to various apps, such as Excel for effective management of your personal trainer business
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why personal trainers are offering online appointment scheduling
Your clients can book sessions 4/7
With personal trainer scheduling software you can easily let new or existing clients make book an appointment with you online at any time. Through automation you save time and fill your schedule.
- Increase satisfaction: allow clients to book appointments and reschedule when it suits them best.
- Reduce no-shows: send booking confirmations and reminders automatically shortly before the reserved time.
- Recurring bookings: use the software for single reservations or for a series of sessions at once.
A variety of commercial opportunities
Let the scheduling software take care of the payment upfront, but also discover new commercial opportunities.
- Flexible payments: offer payment at booking or sell credits packages. It’s also possible to send an invoice automatically afterwards, through your own payment provider.
- Price rules: apply price rules to allow members to book for free or use credits and to have non-members pay upfront, or set peak and off-peak rates.
- Promotions: attract new clients by creating your own sales coupons and promotional offers (e.g. “First lesson free” or “Book 10, get 1 free”).
- Cross-selling: add a drop-down menu to your schedule and cross-sell other services like nutrition consulting, exercise packages, etc. to increase your revenue.
Ideal for personal trainers
Many of our clients are running personal training businesses too. Based on their feedback we have optimized and added features over many years, so the software now covers any scheduling need your business may have.
- Follow-ups: automatically send customized and branded nutrition or workout plans after each session as a follow-up email/text.
- Handle cancellations: determine if and how far in advance reservations for a session can be changed or canceled without your involvement.
- Instant booking: utilize QR codes on business cards or promotional materials to simplify the scheduling process for clients.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- Bootcamp classes
- CrossFit training
- Fitness classes
- Spinning classes
- Boxing classes
- HIIT training
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your appointment scheduling system with your favorite apps and software
Explore the range of powerful integrations that add to SuperSaaS being the most flexible software for personal trainer scheduling.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
The benefits for your business
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by customers in today’s digital world.
Decreased no-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.