Booking system for venues, halls and community centers
Our free plan is free forever.
Online venue booking for halls, rooms and shared spaces
Rent out a main hall, meeting rooms, a kitchen or a sports hall by the hour or by the day. Each space gets its own availability, prices and booking rules, and visitors see at a glance what is still free.
Add the booking calendar to your own website, sync bookings with Outlook or Google Calendar and send confirmations and reminders by email or SMS.
Starting at just $ 9 per month, our solution is designed to grow with your venue.
Unlike other solutions our paid plans simply include all features and there are no per-seat fees.
“SuperSaaS is a great appointment scheduling tool for any budget. There are so many options for functionality and features so that you never have to worry about scheduling rooms, courts, etc. It has been a great experience using SuperSaaS. SuperSaaS is definitely worth looking into for any facility manager or operations professional.”
No per-seat fees
Add unlimited staff
and schedules
Trusted
Trusted by 205,000+
companies
Localized
For 35 languages and all
time zones
Secure & reliable
Secure, backed up,
over 99.99% up-time
Why venues and community centers choose online booking
Let groups and residents book your spaces online 24/7
Local clubs, residents and businesses see which spaces are free and book them directly, instead of phoning or emailing whoever keeps the booking diary. That means fewer double bookings, less admin and one calendar everyone can trust.
- Regular groups: a choir, a yoga class or a toddler group can make recurring bookings for the whole season in one go.
- Approval first: review each request before it is confirmed, for example for a private party or a large event.
- Setup and cleanup: add buffer time after each booking, so there is time to clean and reset the hall before the next group arrives.
- Booking rules: set a minimum and maximum booking length, decide how far ahead people can book and until when they can change or cancel.
Collect hire fees and deposits online
Set your prices once and let the system work out what each booking costs, collect the payment and keep track of who has paid.
- Hourly and day rates: charge by the hour or by the day, and set different rates for evenings and weekends.
- Rates per user group: give residents, members or local groups a lower price than businesses.
- Deposits: ask for a deposit when people book and collect the rest later.
- Pay online or by invoice: let people pay online through Stripe or PayPal, or send an invoice and mark the booking as paid when the money arrives.
Venue booking software for councils, charities and local associations
Halls and community centers are often run by a council, a charity or a small team of volunteers. SuperSaaS is simple enough for a volunteer who keeps the booking diary and complete enough for a council with many venues.
- All venues in one view: a horizontal view puts every hall and room on its own row with the days across the top, so an organization with several buildings sees all bookings on one screen.
- Free and busy only: show on your website when a space is available without showing who booked it.
- Hire conditions: show your conditions on the booking page and add directions, parking and key collection details to the confirmation email.
- Council services: councils can run venue bookings next to resident appointments with our council booking system.
Venue booking system features
Self-service booking
Groups and residents check availability and book, change or cancel a space themselves, within the rules you set
Adapts to your business
Rent out halls, rooms, kitchens and outdoor spaces, each with its own availability, prices and minimum booking length
Custom layout & forms
Match the style of your website and ask for the details you need, such as the type of event, the number of guests or the equipment required
Add to your website
Embed the booking calendar on your venue website via JavaScript or the WordPress plugin, or show it on a tablet at the entrance
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Hire fees and deposits
Ask groups to pay the full fee or a deposit when they book, or send an invoice afterwards through your own payment provider
User management
Create user groups for members, local groups and businesses, each with their own prices and booking rights
Reporting & analytics
See which spaces are booked most and at what times, and export your bookings for invoicing or an annual report
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add venue booking to your website
Connect your venue booking system with your favorite apps and software
Explore the integrations that make SuperSaaS a flexible booking system for venues, halls and community centers.
Microsoft 365
AI assistants
Google Meet
Zoom
WordPress
Twilio
PayPal
Stripe
Trusted by venues, halls and local associations
- Community Centers
- Village Halls
- Town Halls
- Church Halls
- Sports Halls
- Function Rooms
- Event Venues
- Park Pavilions
- Picnic Shelters
- Youth Centers
- Senior Centers
- Scout Halls
- Rehearsal Rooms
- Studios
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule her appointments online.
Read Kate’s storyPay for bookings, not seats or features
Most scheduling tools charge per user or per seat, so your costs rise as your team grows. SuperSaaS charges for usage, so you can add unlimited staff, locations and schedules without paying more per person. Plus, only SuperSaaS includes every feature on every plan.
| Scheduling tool | Pricing model | Starting price | Unlimited staff & schedules |
|---|---|---|---|
 |
Usage-based, by future bookings | $ 9 / mo | Yes |
 |
Per user. Features per tier | $ 12 / mo / user | No |
 |
Per user. Features per tier | $ 12 / mo / user | No |
 |
Tiered plans, by bookings and features | $ 13.90 / mo | No |
 |
Tiered plans. Users per tier | $ 20 / mo | No |
 |
Per user. Features per tier | $ 9 / mo | No |
Competitor pricing reflects publicly listed entry plans, maintained on our detailed comparison and last reviewed August 2026. Starting prices are based on monthly billing. Per-user and per-seat plans multiply with team size, while your SuperSaaS price depends on booking volume, not headcount.
Frequently asked questions
The answers you never knew you needed
General questions
Can regular groups book the same slot every week?
Yes. Switch on the repeat option and a group can book the same slot daily, weekly, every two weeks or monthly until an end date, for example every Tuesday evening until the summer. Staff can also enter the series on behalf of a group.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add it to your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can residents pay less than businesses?
Yes. Put residents, members or local groups in their own user group and give that group its own price, for example a lower hourly rate or free use on weekdays. Everyone else pays the standard rate when they book.
How do councils manage bookings for several venues?
Add each hall and room as a separate resource in one schedule, or give each building its own schedule. Every space can have its own prices, staff see all spaces side by side in the horizontal view, and residents book any venue from the council website.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version is limited to 50 future appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
What does a booking system cost for a community center?
There is no fee per user or per room: the price depends only on the number of upcoming bookings. For example, a community center with 3 spaces that are each booked about 3 times a day, bookable four weeks ahead, has about 250 upcoming bookings, which costs $ 18 per month.
The benefits of a venue booking system
Less work for the booking secretary
Requests, confirmations, payments and reminders run automatically, so nobody has to keep a paper diary or answer the phone for every booking.
Easy booking for groups
Groups see what is free and book in a minute, at any time of day, without waiting for a reply.
Fewer empty halls
Reminders and deposits mean fewer forgotten bookings, and canceled slots become available again for others.