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Using your online appointment schedule for commercial purposes

If you plan to use your online appointment schedule for commercial purposes, this guide will provide you with a few simple tips and suggestions that will help you to get the most out of your system.

  • Make sure that your voicemail mentions the convenient option to book using your online booking system. By automatically directing callers to the online booking option, you will save the time that would otherwise be spent listening to voicemail messages and returning calls.
  • Regularly review your booking statistics via Supervise > Reporting. You can also create your own customized reports in Excel, Numbers or Google Docs using the booking details that can be downloaded in CSV format via Supervise > Download. Statistics
  • When you integrate the schedule into your website, make sure customers can easily find the schedule. Visitors to your site will likely miss the schedule if it is on your contact page, so you could create a separate page with a tab called Online Bookings or Make a Reservation. In addition, it is also useful to place a Book now button on multiple pages of the website to promote the option to book online.
  • Choose a button that complements the style of your website, but that stands out at the same time. You can experiment with different styles and placement of these buttons to measure the effects on how users engage with your online appointment schedule. Research indicates that color, text, position and format can make a significant difference in conversion rates. This is explained in more detail in this Google article. These tips on creating a call to action button to create an effective button of your own.
  • Consider the option to integrate payment into the booking process, with all payments arranged via PayPal. This online payment option can free up valuable time spent on administrative and accounts processing.
  • Use your client database to keep in touch with clients by sending them newsletters or special offers. You can export your client details from your online appointment schedule to Excel and import them into a free mass email provider, such as MailChimp. When connecting with your clients like this, it would also be a great opportunity to integrate a “Book Now” button into your mailings, in order to trigger them to immediately book online.
  • In order to help reduce the number of no-shows, consider the option of sending email or text message reminders to your clients.
  • Add a link to your Facebook and/or Twitter page when you send a booking confirmation. This will help get clients engaged with your online presence and to increase the number of likes and followers. You can easily add a link to the booking confirmation via Configure > Layout (see also Customizing messages and notifications).
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