Online reservation system for equipment rental
Our free plan is free forever.
Optimize your equipment rental bookings
Streamline your booking process for any type of equipment. Manage availability, set up rental periods, and adjust pricing based on duration or equipment type.
Integrate with existing systems or with payment gateways for smooth financial transactions. Utilize SMS for rental confirmations and reminders.
Start with flexible plans from just $ 9 per month, designed to grow with your rental business. Accommodate increasing demand and expand your inventory without compromising on efficiency.
Features of our online reservation software for equipment rental
Customer self-booking
Save time by pre-defining how and when customers can book or reschedule rentals in your schedule without your involvement
Adapts to your business
All the functionality you need for equipment rental such as categorization of rental equipment based on different types, sizes, or specifications
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as brand preferences or restrictions
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar so that appointments there show up as unavailable on your SuperSaaS schedule
Calendar customization galore
Add clients to a waiting list, add buffer time, create recurring appointments
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights in your bookings or export to a different program, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why equipment rental businesses are embracing online booking systems
Your customers booking equipment 24/7 online
With online reservation software, you can enable your customers to book equipment like bicycles, camping gear, or construction tools online at any time. Automation not only streamlines your operations but also maximizes equipment utilization and enhances customer service.
- Flexible rentals: allow users to easily choose rental durations, from hours to weeks, for various equipment.
- Manage cancellations: set policies for how far in advance bookings can be modified or cancelled, minimizing disruptions.
- Reduce admin tasks: automate your booking process so you can focus more on the check-in and check-out processes or on maintaining your equipment.
Expanding your rental business’s potential
Our system manages payments upfront while opening new revenue opportunities through strategic offerings.
- Payments: facilitate one-off payments or credit packages to secure new customers and encourage recurring rentals. It’s also possible to send an invoice automatically afterwards, through your own payment provider.
- Dynamic pricing: leverage price rules for peak times, long-term rentals, or special discounts to optimize earnings.
- Special offers: attract new and repeat customers with promotions (e.g., “Rent 3, get 1 free” or “Weekend special rates”).
Tailored to equipment rental businesses
Drawing on extensive feedback from rental businesses, we’ve fine-tuned our system to meet the unique demands of equipment rentals, ensuring a versatile and comprehensive booking solution.
- Inventory tracking: easily manage your rental inventory to keep track of available items and maintenance schedules.
- Instant bookings: enable on-site reservations using QR codes, perfect for last-minute needs or walk-in customers.
- Event rentals: offer comprehensive packages and registration capabilities for events requiring bulk or specialized equipment.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- Construction Equipment Rental
- Audio/Visual Equipment Rental
- Party and Event Equipment Rental
- Camera and Photography Equipment Rental
- Outdoor and Recreational Equipment Rental
- Home Improvement Equipment Rental
- Industrial Equipment Rental
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your appointment schedule with your favorite apps and software
Explore the range of powerful integrations that add to SuperSaaS being the most flexible online booking and appointment management system for all types of organizations.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
The benefits for your business
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by customers in today’s digital world.
Decreased No-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.