Online appointment scheduling system for parent-teacher meetings

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Simplify your parent-teacher meeting scheduling

Tailored for education

Schedule available slots, manage teacher calendars, and customize meeting lengths to ensure productive discussions about student progress.

Seamless integration

Automatically sync agenda’s with the calendar apps your team uses. Use SMS or email for meeting confirmations and reminders.

Cost-effective for schools

With plans starting at just $ 9 per month, our system is designed to support schools of any size. Paid plans simply include all features.

Example of a SuperSaaS schedule on a computer for parent-teacher meetings
Example of a SuperSaaS schedule on a mobile device for parent-teacher meetings
Example of a SuperSaaS widget-type schedule on a tablet device for parent-teacher meetings

Features of our scheduling system for parent-teacher meetings

Parent self-booking

Save time by pre-defining how and when parents can book or reschedule appointments in your schedule without your involvement

Adapts to your business

All the functionality you need for parent-teacher meetings such as defining buffer time to ensure you can have dedicated time for meaningful discussions

Custom layout & forms

Completely customize the layout and ask specific information that you need as part of a booking, such as the student’s name or topics to be discussed during the meeting

Add to your website

Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding

Confirmations & reminders

Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made

Combine or synchronize calendars

Combine availability from multiple calendars, link your Google or Outlook Calendar so that appointments there show up as unavailable on your SuperSaaS schedule

User management

Set separate access levels for team members or create user groups with access to specific schedules

Reporting & analytics

Gain insights in your bookings or export to a different program, such as Excel

Security & reliability

Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring

Why online booking is so convenient for scheduling parent-teacher meetings

SuperSaaS schedule on a laptop

Parents scheduling meetings with teachers online 24/7

Enable parents to book appointments with teachers at their convenience, using any device. Our online scheduling system simplifies arranging parent-teacher meetings, eliminating phone tag and manual coordination.

  • Convenient scheduling: offer parents the flexibility to book or reschedule meetings based on their availability and yours.
  • Up-front information capture: use registration forms to gather preliminary questions or concerns from parents, helping teachers prepare for the meeting.
  • Reduce no-shows: ensure parents (and teachers!) remember the appointment with automatic email or text reminders.

Streamline communication and enhance engagement

Our online scheduling system automates the process, freeing up valuable time for both teachers and parents, while improving the quality of communication.

  • Minimize administrative tasks: reduce the workload on school administrators or teachers by automating appointment scheduling.
  • Preparation buffer: set aside time for teachers to prepare for meetings, ensuring more focused and productive discussions. Or add buffer time after each meeting to stay on schedule.
  • Virtual appointments: send a link automatically for (video) conferencing services like Google Meet and Zoom, when meeting virtually.

A comprehensive solution for educational engagement

Tailored for the needs of schools, our system supports scheduling for a wide range of educational activities, making it easier for parents and teachers to connect and collaborate.

  • Unlimited scalability: accommodate all teachers’ schedules, with no limit on the number of schedules or users.
  • Multi-language support: accessible to diverse school communities, offering 34 languages.
  • Event and activity registration: beyond meetings, use the system for organizing school events, clubs, and more, with easy online registration.

Easily add online booking to your website

Integrate a button or a schedule on your website or use it stand-alone
Works just as well on desktop as on mobile
Adjust the look & feel to match your site
yourdomain.com
ConnectED Conferences
Make an appointment
ConnectED Conferences
Make an appointment
Portrait of a happy female customer of appointment scheduling Portrait of a happy female customer of online appointment booking

Don’t take it from us,
take it from our customers

I run a computer lab for an urban school district. We used paper scheduling which was sometimes a hassle for teachers. Now, they easily schedule their lab time over the internet from the comfort of their classroom. It has made our job much easier.

Marilyn Case, Cohoes Middle School

We have piloted several online booking calendars – this is by far the best and most flexible. Our company is a recording studio and bands just love being able to book themselves in! We’ve noticed a sudden rise in rehearsal bookings since switching to SuperSaaS.

John Merriman, Crown Lane Studio

SuperSaaS satisfied the unique appointment scheduling needs of my drop in child care center while making it more convenient for parents to schedule their own reservations.

Mandy James, The Treehouse Hourly Child Care

We use SuperSaaS for booking everything online from meeting rooms to bikes, and all our staff comment on how easy and efficient it is to use.

Louise Shaw, Kent Union

Easy to use online reservation system with great features that makes record keeping a breeze, we can easily tailor our sessions to those people who have signed in.

Kelsey Lapthorn, Ashford Run England Leader

We have used SuperSaaS Online Appointment Scheduling System for signups for many dog training classes and both trainers and students have been quite happy with the functionality!

Julia, DogWorks Training Inc.

SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour. The flexibility and simplicity of this online booking system is impressive.

Kane, Float Matrix
Portrait of a happy male customer of online appointment booking
Portrait of a happy male customer of online appointment scheduling
Our scheduling service is used for:
  • School Open Houses
  • Parent-Teacher Conferences
  • Parent-Teacher Associations
  • School Information Sessions
  • Education Seminars
  • Workshops for Parents
  • School Advisory Committees or Councils
  • and more…
Kate Dahl

Talking to a long time customer

Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.

Read Kate’s story

The benefits for your school

Increased efficiency

Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.

Better service

Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred in today’s digital world.

Decreased No-shows

Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your valuable time is used optimally.

Frequently asked questions

The answers you never knew you needed

General questions

What sets SuperSaaS apart from the competition? SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.

This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.

Our large scale also means we can spread our cost over many customers, which results in a better price.

Do I need to have my own website? SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.
Do you have a mobile app?

When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.

You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.

Can I connect SuperSaaS with other calendars?

You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.

This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.

Subscriptions and billing

Is the free version really free? SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.

Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.

Can I switch to a bigger or smaller plan? You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.
What happens if I exceed my appointment limit?

When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).

We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.

Do you charge when my users pay for bookings?

If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS and we do not charge any fee.

It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.

More information can be found in our support documentation.