Online appointment scheduling system for parent-teacher meetings
Our free plan is free forever.
Simplify your parent-teacher meeting scheduling
Schedule available slots, manage teacher calendars, and customize meeting lengths to ensure productive discussions about student progress.
Automatically sync agenda’s with the calendar apps your team uses. Use SMS or email for meeting confirmations and reminders.
With plans starting at just $ 9 per month, our system is designed to support schools of any size. Paid plans simply include all features.
Features of our scheduling system for parent-teacher meetings
Parent self-booking
Save time by pre-defining how and when parents can book or reschedule appointments in your schedule without your involvement
Adapts to your business
All the functionality you need for parent-teacher meetings such as defining buffer time to ensure you can have dedicated time for meaningful discussions
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as the student’s name or topics to be discussed during the meeting
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar so that appointments there show up as unavailable on your SuperSaaS schedule
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights in your bookings or export to a different program, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why online booking is so convenient for scheduling parent-teacher meetings
Parents scheduling meetings with teachers online 24/7
Enable parents to book appointments with teachers at their convenience, using any device. Our online scheduling system simplifies arranging parent-teacher meetings, eliminating phone tag and manual coordination.
- Convenient scheduling: offer parents the flexibility to book or reschedule meetings based on their availability and yours.
- Up-front information capture: use registration forms to gather preliminary questions or concerns from parents, helping teachers prepare for the meeting.
- Reduce no-shows: ensure parents (and teachers!) remember the appointment with automatic email or text reminders.
Streamline communication and enhance engagement
Our online scheduling system automates the process, freeing up valuable time for both teachers and parents, while improving the quality of communication.
- Minimize administrative tasks: reduce the workload on school administrators or teachers by automating appointment scheduling.
- Preparation buffer: set aside time for teachers to prepare for meetings, ensuring more focused and productive discussions. Or add buffer time after each meeting to stay on schedule.
- Virtual appointments: send a link automatically for (video) conferencing services like Google Meet and Zoom, when meeting virtually.
A comprehensive solution for educational engagement
Tailored for the needs of schools, our system supports scheduling for a wide range of educational activities, making it easier for parents and teachers to connect and collaborate.
- Unlimited scalability: accommodate all teachers’ schedules, with no limit on the number of schedules or users.
- Multi-language support: accessible to diverse school communities, offering 34 languages.
- Event and activity registration: beyond meetings, use the system for organizing school events, clubs, and more, with easy online registration.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- School Open Houses
- Parent-Teacher Conferences
- Parent-Teacher Associations
- School Information Sessions
- Education Seminars
- Workshops for Parents
- School Advisory Committees or Councils
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your appointment schedule with your favorite apps and software
The online appointment scheduling system that allows you to integrate with your favorite apps and software
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The benefits for your school
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred in today’s digital world.
Decreased No-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your valuable time is used optimally.
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over a large number of customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS and we do not charge any fee.
It’s also possible to use the built in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.