Online appointment scheduling system for schools & universities

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Streamline your school and university scheduling

Designed for educational institutions

Efficiently manage class schedules, exam bookings, and academic events. Customize the booking system for lectures, seminars, and faculty meetings. Organize academic calendars and room allocations.

Seamless integration

Automatically sync your SuperSaaS agenda’s with personal calendar apps. Utilize SMS or email for confirmations and reminders.

Cost-effective for any size institution

Starting at just $ 9 per month, our scalable solutions support educational entities from small schools to large universities. Paid plans simply include all features.

Example of a SuperSaaS schedule on a computer for schools & universities
Example of a SuperSaaS schedule on a mobile device for schools & universities
Example of a SuperSaaS widget-type schedule on a tablet device for schools & universities

Features of our appointment booking software for schools & universities

Participants self-booking

Save time by pre-defining how and when participants can book or reschedule appointments in your schedule without your involvement

Adapts to your business

All the functionality you need for schools & universities such as managing the availability and restrictions of shared resources like computer labs, libraries, or sports facilities

Custom layout & forms

Completely customize the layout and ask specific information that you need as part of a booking, such as student IDs or course codes

Add to your website

Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding

Confirmations & reminders

Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made

Integrate a credit system

Offer the possibility to book a limited amount of classes per period (per user) based on a credit system

Combine or synchronize calendars

Link multiple schedules for teachers or sync with other calendars such as Outlook, Google Calendar, Microsoft 365 or Apple Calendar.

Calendar customization galore

Add clients to a waiting list, add buffer time, create recurring appointments

Security & reliability

Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring

Why many schools and universities are offering online appointment booking

SuperSaaS schedule on a laptop

Students booking classes and parents booking appointments

Students, teachers and parents can view or access your online school scheduling system at any time, from any device — whether for exam registrations, school events, activities, appointments or managing class or classroom schedules.

  • Versatile calendars: choose between one-on-one meetings or group lessons where multiple students can sign up.
  • Track equipment: use a calendar to book shared equipment such as a overhead projector or sound system.
  • Collect student details: you can add sign-up forms to capture student details such as their current level. Add notes to keep track of attendance and personal progress.
  • Follow-ups: automatically send homework assignments after each lesson as a follow-up email/text.

Let the online schedule do the work for you

Save time and have your schedule filled the way you want without the usual back and forth.

  • Reduce admin time: automate every aspect of the scheduling process so you can spend more time teaching your students.
  • Approve appointments: achieve better control of your appointments by choosing to approve appointments first. The system notifies you every time a booking is created and you can approve/reject the booking according to your preferences.
  • Reduce no-shows: send appointment confirmations and reminders automatically shortly before the reserved time.
  • Buffer time: automatically add buffer time between appointments to allocate extra time for parents with a lot to discuss or for preparation of the next appointment.

Covers all requirements for educational scheduling

Many of our customers are running language schools too. Based on their feedback we have optimized and added features over many years so the system now covers any scheduling need your business may have.

  • Unlimited: no matter how many teachers, you can let them manage their own schedule and working hours at no additional cost.
  • Speaks your language: available in 34 different languages to connect with your international students from all over the world.
  • Events: use SuperSaaS also as a registration system when you’re organizing school events or for booking of sports fields, auditoriums or halls.
  • Payments: add online payment collection during the booking process for tickets to school events or rental of your facilities.

Easily add online booking to your website

Integrate a button or a schedule on your website or use it stand-alone
Works just as well on desktop as on mobile
Adjust the look & feel to match your site
ConnectED Conferences
Make an appointment
ConnectED Conferences
Make an appointment
Portrait of a happy female customer of appointment scheduling Portrait of a happy female customer of online appointment booking

Don’t take it from us,
take it from our customers

Look no further, SuperSaaS is the best online appointment booking software! This is the best scheduling software I found after trying 5 others, it can do almost anything you could want, and the guys in support are quick and helpful. It’s even free if you don’t have that many appointments. As it can do so much it does take a little while to figure out how to set it up, but it is well worth the time. I have used it for 2 different business needs, first, as a student booking system to allow university students to book an appointment with a technician and the other in a tattoo parlor to book an appointment for a tattoo. In both cases the system worked brilliantly.

Andrew Brookman, Technician, University of Kent

We have piloted several online booking calendars – this is by far the best and most flexible. We are a recording studio and bands just love being able to book themselves in! We have noticed a sudden rise in rehearsal bookings since switching to SuperSaaS.

John Merriman, Crown Lane Studio

SuperSaaS satisfied the unique appointment scheduling needs of my drop in child care center while making it more convenient for parents to schedule their own reservations.

Mandy James, The Treehouse Hourly Child Care

We use SuperSaaS for booking everything online from meeting rooms to bikes, and all our staff comment on how easy and efficient it is to use.

Louise Shaw, Kent Union

Easy to use online reservation system with great features that makes record keeping a breeze, we can easily tailor our sessions to those people who have signed in.

Kelsey Lapthorn, Ashford Run England Leader

We have used SuperSaaS Online Appointment Scheduling System for signups for many dog training classes and both trainers and students have been quite happy with the functionality!

Julia, DogWorks Training Inc.

SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour. The flexibility and simplicity of this online booking system is impressive.

Kane, Float Matrix
Portrait of a happy male customer of online appointment booking
Portrait of a happy male customer of online appointment scheduling
Our scheduling service is used for:
  • Exams
  • Field trips
  • Online classes
  • Parent-teacher conferences
  • Student conferences
  • Events
  • Classroom bookings
  • Sports field bookings
  • Appointments with students
  • Staff meetings
  • and more…
Kate Dahl

Talking to a long time customer

Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.

Read Kate’s story

The benefits for your school

Increased efficiency

Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.

Better service

Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred in today’s digital world.

Decreased No-shows

Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your valuable time is used optimally.

Frequently asked questions

The answers you never knew you needed

General questions

What sets SuperSaaS apart from the competition? SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.

This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.

Our large scale also means we can spread our cost over a large number of customers, which results in a better price.

Do I need to have my own website? SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.
Do you have a mobile app?

When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.

You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.

Can I connect SuperSaaS with other calendars?

You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.

This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.

Subscriptions and billing

Is the free version really free? SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.

Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.

Can I switch to a bigger or smaller plan? You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.
What happens if I exceed my appointment limit?

When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).

We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.

Do you charge when my users pay for bookings?

If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS and we do not charge any fee.

It’s also possible to use the built in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.

More information can be found in our support documentation.